Schlagwort-Archive: Omnifocus

Outlook to OmniFocus

Outlook to OmniFocus outlook

So just in time for the public release of Outlook for the Mac this is the update that will make Outlook and OmniFocus play nice with each other. It is an update to the version for Entourage (here). In addition to preventing the nasty error dialog that came up if you used the old script, this will now also process the email content which prevents HTML tags from showing up in your task description in OmniFocus. However, this comes at a price, you have to install a couple of commandline perl tools.

Update 31.10.2010

I have released a new version. Please use that one from now on.

Outlook to OmniFocus take 2

Update 25.10.2010

I have now created a packaged version of the script which does not require you do go through all the trouble with installing tons of dependencies. The downside is that the script file is rather large (15MB). If you dont mind this, it is definitely the easier install.

Download the new script from here SendOutlookToOmniFocus-v2.

Install instructions (updated 2010-10-29):

1. Copy the contents of the zip file to <userhome>/Documents/Microsoft User Data/Outlook Script Menu Items (you can do this even easier by opening Outlook, selecting the script menu item „About this menu…“ and then click „Open Folder“.

2. Go to terminal into the previously mentioned folder and perform

chmod a+x decoder

For the non terminal warriors (level 75): that means you open terminal and then type

cd Doc (hit the tab key)/Micro(hit the tab key)/Outl(hit the tab key)

the terminal will complete this automatically as you hit tab, so you should then see

cd Documents/Microsoft User Data/Outlook Script Menu Items/

then hit enter and type

chmod a+x decoder

then hit enter again, and you are done.


Old outdated info from last time round:

This might not be for the faint of heart but with a nice time machine backup in your back pocket, what can go wrong, eh?

Installation instructions (out of date)

1. I only tested this with Snow Leopard, so if you are using something older, your mileage may vary

2. open Terminal and type in the following

sudo -s
(you will be prompted for your password)
cpan YAML MIME::Parser

Now you will be asked a ton of questions, I always take the default answer by hitting the Enter key. This will seriously take a couple of minutes (sorry, perl wants to download half of the internet in order to satisfy a single dependency).

3. You can close terminal now

3. Almost done, now copy the contents of the zip file to <userhome>/Documents/Microsoft User Data/Outlook Script Menu Items (you can do this even easier by opening Outlook, selecting the script menu item „About this menu…“ and then click „Open Folder“.

4. now you should be good to go.

In case something goes horribly wrong

I obviously dont hope that it does, but please open console and watch for suspicious messages. Typically this will give you some idea.

Also it might be useful to try and run the script manually and see if it reports issues. You can do this by opening Terminal, navigating to the script menu folder (cd ~/Documents/Microsoft User Data/Outlook Script Menu Items) and then executing


If this returns some errors then you have done something wrong, re-read the install instructions and try and be extra careful when you repeat them.

This program wants to read from the standard input, since you dont really have anything right now, you can hit Ctrl-C now.


Download the file here: SendOutlookToOmniFocus.

Creating OmniFocus Tasks from Entourage, take 3

Omnifocus-1  Creating OmniFocus Tasks from Entourage, take 3 Omnifocus 1

It seems that my previous script to make omnifocus tasks out of entourage stopped working, either due to OF 1.7.x or Snow Leopard.

Anyway I have updated the script now and it should work on all versions.


Update 7.1.2010

While this mail rule is currently the latest one, please take a look at the newest posts tagged with „Omnifocus„, to find if there is a newer version.

Update 19.10.2010

In case you have switched to Outlook, take a look at this post.

Update 7.12.2010

Just in time for the holidays there is an updated version of the script for all you Entourage users out there.

Creating OmniFocus tasks in Entourage – take 4

Creating OmniFocus Tasks from Entourage, take 2

Creating OmniFocus Tasks from Entourage, take 2 entourage

This is a different solution to the previous entourage 2 omnifocus problem. This script will create an omnifocus task from an entourage mail message (I believe it will also store the attachments). I found it on the OmniGroup Forum and I like it better than the previous one, since it now also creates a back link.
latest, greatest Entourage to Omnifocus – Page 2 – The Omni Group Forums

The only drawback in my setup is that the mail is subsequently opened in (which can be a plus too, depending on how you see it :). Most likely thats just what the default email app is configured to be to handle .eml files.

You can either use the script directly from the page or take my slightly modified version. The original script saves the file to the users folder where you have to actually change the file name inside the script to make it work for you. I have changed the path to /tmp which works fine for me and is independent of the user.

I also took the liberty to bring Omnifocus to the front which is quite nice.

download the script here.

Place the script in your ~/Documents/Microsoft User Data/Entourage Script Menu Items/ directory

You can rename it if you wish; I put an [OF] so it sorts to the top and groups with more OF scripts as they become available.

The script currently supports importing multiple emails: just select all the emails you want to import (you can command click them to select non-sequential emails), then hit the hotkey (control-O for me).

Entourage Hotkey:
I have also assigned it a keyboard shortcut of control-O for OmniFocus (which you can change by altering the last character in the filename, but be sure to beware of conflicts)

This has been tested with Entourage 2008 on Exchange messages.

Let me know what you think

Update 11.11.2008

I have noticed that my wordpress mangled up the filename of the script. Please rename it to

[OF] SendEntourageToOmniFocuscO.scpt

Update 17.11.2008

I have now placed a zip file for download so that you dont have to rename the script anymore.

In addition as already noted in the comments, in order to make OF open the linked mails in Entourage instead of you have to assign the .eml extension to entourage. You can do this by

  1. drag a mail to the desktop (from Entourage or
  2. select the mail file (should be something.eml) and hit Cmd-I (to show info)
  3. then in the open with dropdown select “Entourage” and click “change all”


this mail rule is out out date, please take a look at the newest posts tagged with „Omnifocus„, to find the latest version.

Modified mail rule for Omnifocus

Modified mail rule for Omnifocus omnifocus 300x84

I have recently switched from iGTD to Omnifocus since it has got a really good iPhone app and its integration (with a WebDav Server) is the best IMHO. However, I didnt like their stock mail rule as it would always treated my email footer as a new task (if I forward something or CC myself onto a mail). Furthermore, my email server does not support the +omnifocus address extension.

Therefore, I have changed the builtin mail rule a bit by

A) ignoring the allowed senders (I have an own imap mailbox for my tasks), since they are automatically turned off once you disable the stock email rule. However, you can probably modify the mail rule appropriately.

B) making the whole post a single action so that all of the mails content goes into the notes of the task.

I will modify the script a bit further (once I have time) to also add a link to the original mail (if I manage to get that working). This is one of the drawbacks of OmniFocus at the moment. This was working better in iGTD.



Installation Instructions:

Set up a manual mail rule, define your rules when to apply the rule, then fill out the form similar as shown in the screenshot below.

Mailrule settings  Modified mail rule for Omnifocus mailrule 1 300x149


this mail rule is out out date, please take a look at the newest posts tagged with „Omnifocus„, to find the latest version.

Modified mail rule for Omnifocus Mailrule