Schlagwort-Archive: GTD

Getting close

focusgtd-edit  Getting close focusgtd edit 180x300I know, I know, it has been a LONG time without any updates. However, I have been quite busy implementing the application and making the synching process more robust. Right now I am nearly at a point where some daredevils might be able to try and play around with the application.

What is it?

A GTD application that can sync with OmniFocus for Mac and iOS. It is in no way connected to OmniGroup (although I did ask if they were ok with it).

What works?

  • Editing existing tasks
  • moving tasks to other contexts, projects
  • checking off tasks
  • creating new tasks
  • synchronizing changes to the server (it should work with any web dav, but only tested on omni-sync Server).

What does not work?

  • deleting tasks (there is a DEBUG option but this will not get synched to the server, its just a means to correct any misbehaviour of the app)
  • a lot of the UI doesnt work, there are a bunch of action items which don’t do anything
  • creating folders, contexts
  • task detail editing (such as reminders, repeats, ..)
  • UI is still terrible, its just stitched together really since I have been working on getting the backend of the code to work reasonably, if anyone has graphical skills, I am all ears :), the navigation will most likely change, right now its oriented on the iphone version, but I think on Android it can be made better.
  • the app cannot be used without omnifocus at the moment (it relies on an initial sync state to exist)
  • the app wont compact sync files on the server, it relies on desktop omnifocus to do this job

Should I consider becoming an alpha tester?

  • do you know how to back up a webdav share?
  • do you mind if your data might get lost?
  • do you mind having weird elements show up in your omnifocus at unexpected places?
  • do you mind the app crashing?

If you answered one of these questions with „yes“, then this might not be a good time for you yet.

For the remaining persons (i.e. the daredevils out there) I will probably allow approx 10 testers into an „alpha program“, who can participate in the development of the application and might get their feature requests and improvement suggestions implemented.


If you are really serious about signing up you have to agree to the following

  • I won’t be responsible for anything bad happening to your phone nor your data
  • You are doing this on your own free will
  • You will not get any payment for testing (sorry, but I dont even know whether I can make back my invested time.

I don’t care. Where do I sign?

If you really agree with all the caveats and you swear that you will not sue me for data loss or anything else bad happening to your phone or OmniFocus data, then you can leave your Google Plus Email on this form

I will then invite you to the alpha testers community and add you to the list of testers who will be able to download the app from google play (so I guess your G+ mail also needs to be registered with Google Play to work).

When will I get the build?

That depends, I guess I will still need the remainder of this week to clean up the most pressing issues, but I would expect to launch the very first version by the weekend.


Update 30.06.2013

I have now more than 12 registered Testers. So for the first iteration this will be enough, so I wont invite any more testers until the app is further along. However, you can still keep on registering and in case I have the need for more testers I will add the first ones on the list. Note that in order to register you need to provide an Email address that is a valid Google+ account.

One small step

FocusGtd Progress  One small step Screenshot 31

Yay, finally, I am able to create properly formed upload files which means that the app can now at least upload checked tasks and OmniFocus for Mac properly recognizes them. It took far more time than I had initially expected, but finally this part is done. This does not mean that its completely done but at least the basics are in place.

The next steps is going to implement the basic UI for the application, and eventually I need to make it pretty. So there is still some time until I have something to show in public but this was a very important and complex step and therefore an important milestone.

Started working on an OmniFocus compatible Android GTD App

GTD Android OmniFocus android FocusGTD Started working on an OmniFocus compatible Android GTD App GTD AndroidI started working on an Android GTD App that will be compatible/similar to OmniFocus for iPhone. The ultimate goal is that it will behave roughly like the todays iPhone version of the app.

Note that this app is in no way connected with OmniGroup at all. It is solely my personal endeavor. I am planning to sell this application on the Google Play Store once it is ready. I have checked with Omni and they didn’t seem to have anything against that approach.

However, until the app is anywhere near there it will be a long way to go still.

This whole project stemmed from an experiment that I embarked on when I got my Nexus 4. While still a die hard iPhone user, I tried to get by with just the Nexus 4 for a couple of weeks. And I really started to miss OmniFocus.

Dont get me wrong, there are *tons* of great todo applications for Android out there, but I haven’t found any that had an even remotely as capable Mac OS desktop client like OmniFocus (if you happen to know one then I would be very interested).

Current status

I am not sure what to call the apps current status. Its so far before alpha that I dont know of any term. In fact all it really does right now is download and parse all the sync data that is on a defined WebDAV share (i.e. OmniSync Server).

You can browse the synched data on the phone but there aren’t really any screens for the task details yet.


Next Steps

There are 2 major things that I plan to work on next:

  1. Synching back to the server (this will take a couple of weeks due to my limited time I can devote to the project)
  2. Improve the screens to show and edit the tasks in the database.
Update 29.3.2013
  • Made it clear that the App is neither called OmniFocus for Android nor affiliated with OmniGroup
UPDATE 31.05.2013

Outlook to Omnifocus, take 8

Outlook to Omnifocus, take 8 outlook

This is the 8th installment of my little OmniFocus script which will turn Emails into tasks. I received quite a lot of feedback regarding the Growl integration which was causing problems for many people. Therefore, I have removed growl (if you want growl and take7 was working for you, just don’t upgrade).


  • removed Growl support as it was causing more problems than it was worth
  • made deleting old files more resilient


  • configurable growl notifications (provided by Paul)
  • fix for empty subject lines (provided by Paul and Peter)
  • added mail headers (from, date) to content of the note (provided by Paul)
  • does not rely on a separate jar tool anymore and should therefore be more compatible with older Mac OS versions. (courtesy of someone on the omnifocus forums whos name I forgot unfortunately)
  • configuration options
    • growl enabled
    • delete mail after turning it to an omnifocus task
    • target mail folder for moving the processed mail (note that this does not work in combination with mail deletion, please choose either delete or move)
    • bring omnifocus to the front
    • put cursor into a specific field in the quick entry panel
    • open quick entry panel (or just add the task silently to inbox)

Install instructions:

  1. Double click the zip file to extract it
  2. Copy the contents of the zip file to <userhome>/Documents/Microsoft User Data/Outlook Script Menu Items (you can do this even easier by opening Outlook, selecting the script menu item “About this menu…” and then click “Open Folder”.
  3. that’s it

Note to non-english office users:

Your Outlook Script Menu Items folder is in a different location. Please go the route via „About this menu“ explained in point 2!

Usage instructions:

  1. select a mail in outlook
  2. open the script menu and choose  ”Send Outlook to Omnifocus” (see screenshot) or alternatively just press CTRL+O (o, not zero)

Configuration instructions:

So if you want to tweak the settings of the script, bring up the file in the outlook menu items folder and double click it.

This will open AppleScript editor (if it does not, then you can try right click and choose Open with…). In applescript editor you will see a configuration block on the top of the file. Change the values as documented in the script, save it and you should be fine.

Note that a few settings rely on other settings to be configured (i.e. currently omnifocus activation will only be invoked if the quick entry panel is switched on). If you find those restrictions too cumbersome, let me know and I will look into that.


Outlook to OmniFocus

Outlook to OmniFocus outlook

So just in time for the public release of Outlook for the Mac this is the update that will make Outlook and OmniFocus play nice with each other. It is an update to the version for Entourage (here). In addition to preventing the nasty error dialog that came up if you used the old script, this will now also process the email content which prevents HTML tags from showing up in your task description in OmniFocus. However, this comes at a price, you have to install a couple of commandline perl tools.

Update 31.10.2010

I have released a new version. Please use that one from now on.

Outlook to OmniFocus take 2

Update 25.10.2010

I have now created a packaged version of the script which does not require you do go through all the trouble with installing tons of dependencies. The downside is that the script file is rather large (15MB). If you dont mind this, it is definitely the easier install.

Download the new script from here SendOutlookToOmniFocus-v2.

Install instructions (updated 2010-10-29):

1. Copy the contents of the zip file to <userhome>/Documents/Microsoft User Data/Outlook Script Menu Items (you can do this even easier by opening Outlook, selecting the script menu item „About this menu…“ and then click „Open Folder“.

2. Go to terminal into the previously mentioned folder and perform

chmod a+x decoder

For the non terminal warriors (level 75): that means you open terminal and then type

cd Doc (hit the tab key)/Micro(hit the tab key)/Outl(hit the tab key)

the terminal will complete this automatically as you hit tab, so you should then see

cd Documents/Microsoft User Data/Outlook Script Menu Items/

then hit enter and type

chmod a+x decoder

then hit enter again, and you are done.


Old outdated info from last time round:

This might not be for the faint of heart but with a nice time machine backup in your back pocket, what can go wrong, eh?

Installation instructions (out of date)

1. I only tested this with Snow Leopard, so if you are using something older, your mileage may vary

2. open Terminal and type in the following

sudo -s
(you will be prompted for your password)
cpan YAML MIME::Parser

Now you will be asked a ton of questions, I always take the default answer by hitting the Enter key. This will seriously take a couple of minutes (sorry, perl wants to download half of the internet in order to satisfy a single dependency).

3. You can close terminal now

3. Almost done, now copy the contents of the zip file to <userhome>/Documents/Microsoft User Data/Outlook Script Menu Items (you can do this even easier by opening Outlook, selecting the script menu item „About this menu…“ and then click „Open Folder“.

4. now you should be good to go.

In case something goes horribly wrong

I obviously dont hope that it does, but please open console and watch for suspicious messages. Typically this will give you some idea.

Also it might be useful to try and run the script manually and see if it reports issues. You can do this by opening Terminal, navigating to the script menu folder (cd ~/Documents/Microsoft User Data/Outlook Script Menu Items) and then executing


If this returns some errors then you have done something wrong, re-read the install instructions and try and be extra careful when you repeat them.

This program wants to read from the standard input, since you dont really have anything right now, you can hit Ctrl-C now.


Download the file here: SendOutlookToOmniFocus.

Creating OmniFocus Tasks from Entourage, take 3

Omnifocus-1  Creating OmniFocus Tasks from Entourage, take 3 Omnifocus 1

It seems that my previous script to make omnifocus tasks out of entourage stopped working, either due to OF 1.7.x or Snow Leopard.

Anyway I have updated the script now and it should work on all versions.


Update 7.1.2010

While this mail rule is currently the latest one, please take a look at the newest posts tagged with „Omnifocus„, to find if there is a newer version.

Update 19.10.2010

In case you have switched to Outlook, take a look at this post.

Update 7.12.2010

Just in time for the holidays there is an updated version of the script for all you Entourage users out there.

Creating OmniFocus tasks in Entourage – take 4

My GTD Setup

My GTD Setup 4104n6me70l sl160My GTD Setup ir t rainblog 21 l as2 o 3 a 0142000280

I have posted a lot about a few of the scripts and tools I use but I wanted to wrap this up in order to give a consolidated overview of the tools and little life hacks that I am using on a daily basis. So maybe some of you find this interesting.

OmniFocus for Mac:

On the Mac, I use OmniFocus which is the tool that fits my needs the most. I have tried Things and it would be my 2nd best in the list but as of now, I prefer OmniFocus for a number of reasons.

I have a number of contexts such as :

  • Office
  • HomeOffice
  • Home
  • Errands
  • Car
  • Phone
  • a few others…

In addition I have projects which I group into personal and work related. There are quite a lot of tutorials and infos out there for OmniFocus which is why I dont want to spend too much time on this topic. If you are interested, leave a comment and I might go into more detail in a follow up post.

IMAP inbox + mail rule:

I have a dedicated IMAP inbox which I use to quickly post new tasks to myself. This inbox is hooked up with my modified OmniFocus Mail Rule so every mail I send to my todo account will automatically be added to OmniFocus once I turn on my Mac. I use this feature mainly when my mac is not around or also when I am on my iphone.

OmniFocus for iPhone:

On my iPhone I also use OmniFocus for iPhone sometimes. While I have paid good money for it I am not happy with it (I am actually working on an own iPhone app that will let me do similar things). The reason why I am not very happy with it is that its ridiculously slow. I mean it usually takes 20 secs or more to start the app and around 2 minutes to synchronize which makes it pretty much a deal killer for me. Anyhow if you can live with the delays then IMHO its pretty much still the best GTD app on the iphone so far (at least when considering the good integration with the desktop).

So when I just need to quickly capture a new task then I usually only use the email rule mentioned above. However, when I want to see what I have to do or organize some of the tasks on the go, then I take the time to launch OF on the iPhone.

Entourage script plugin

At work we use Exchange so until Snow Leopard is out I am stuck with Entourage on the Mac (which is the least terrible of the Office:mac apps but that does not say that I am happy with it 🙂

Unfortunately Entourage does not support the quick entry feature (since MS does not know how to write Cocoa apps) I have to resort to my modified Entourage script plugin. With this one you can assign a hotkey combination and whenever you hit it, it will add the selected mail to your tasks which is very nice.

So thats about it, I hope this will help whoever is interested in doing GTD on a Mac.